Email always tops the list in office communications. Though many modern means of communication are available, professionals and corporates still stick to emails, for communicating. Emails are used to communicate in an organization. Whether you are talking to a client or your boss, you will email them.
It can be both formal and informal, yet most of the time, it is used for formal communication. By now, you may have known the importance of email. So before emailing, make sure certain things are checked. Like, It should be well written, with a clear subject line.
Also, before emailing, a couple of things about email etiquette should be known. Emails can be both personal and professional, but for writing a professional one, you’ve got to do it properly. Because this leaves an impression on your colleagues and seniors.
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Here are some rules you should follow about email etiquette
Never miss a subject line
An email without a subject line is likely to get ignored or less responsive. The subject line grabs the attention of all other emails. The subject line is very important in an email. It is the first thing your receiver will see. So make sure it is descriptive and well-written. Drafting a good email is important, it saves both of your time, sender and receiver. It is likely to get responded to.
The subject line is very important. Still, many of us don’t add it. A good email should have a subject line, to save the time and labor of everyone. Sometimes when I don’t get it, I feel irritated; it adds to my work. I don’t understand why people make such silly mistakes.
Edit the email
Wrong grammar and spelling errors make your email look bad and unprofessional. Always read it twice before sending it. Also, with the help of autocorrect, you can avoid grammar mistakes. Using paragraphs and bullet points, make your email effective and appealing. The readers can focus on the main thing, instead of reading the full mail.
Choose better word
In an email, what you write is more important than how you write. It’s good to keep it as precise as possible. Also, don’t fill it up with words, write only what is needed. No one will read your story. They don’t have time for it, so you make it as simple as possible. Keep it short and simple.
The tone of the email
The tone of the email is very important and is determined by the subject line. Don’t go about shouting in the mail. Even if you want something to be done fast, you should not be rude. The tone of an email is very crucial since you are not speaking in person. Your words will do that, so the choice of words. And the way of presenting them should be done with utmost care.
No emoticons
I don’t prefer using it. Everyone doesn’t like it. So you should restrict yourself from doing it unless the other person appreciates it.
Read the email twice
Before email, there are a couple of things you need to check. The attachment has been added, the subject is mentioned and the signature is there in the document. Don’t just send it, read it twice or thrice. Reviewing it will help to find spelling mistakes.
Signature is important
An email without a signature does not look good. Also, a signature should be followed by “regards” or “ with regards”
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Conclusion
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